The Payroll Corner

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Wednesday, June 12, 2013

The US Citizenship and Immigration Services (USCIS) recently released a new version of Form I-9 Employment Eligibility Verification to be completed for all new hires.  

This new form has a significantly different look than the previous version.  Some of the changes include:

  • A new easier to read format increasing the form to 2 pages
  • Expanded instructions to the form to reduce errors
  • Additional fields in Section 1 for email address, phone number, and foreign passport

You should begin using this newest version of Form I-9 immediately.  It is available on both thePayroll Office and Human Resource websites.  It is acceptable to print Form I-9 double-sided.  Employees must be given the form instructions and a list of acceptable documents, however, a master copy may be used to save paper.  

The Form I-9 must be completed within 3 days of an employee’s hire date.  You may complete the form prior to the hire date, if the future employee has been offered and accepted the position.

If you have any questions regarding this process, contact Robbyn Seier at extension 85525,Darlene Barndt at extension 83149 or Mary Ellen Kavanagh at extension 83150.